See More Patients.
Lose Fewer to No-Shows.
The Medical Agent. More Than AI. Your Practice's Operating System.
The Medical Agent handles scheduling, patient follow-up, documentation prep, and intake so your providers stay focused on care.
Healthcare Intelligence
The Best Practices Focus on Patients. Not Paperwork.
Your staff is spending hours every day on reminders, intake collection, follow-up calls, and scheduling coordination. Every minute on admin is a minute away from the patient in front of them.
The Medical Agent handles the operational layer, scheduling, reminders, follow-up, intake, recall, so your team spends time on care, not coordination.
What It Does
A Dedicated AI Agent for Medical Practices
Custom-configured for your practice type. Connected to your EHR. Running from day one.
Scheduling Automation
AI handles appointment bookings, confirmations, reminders, and cancellations so your front desk focuses on patients in the room.
Patient Follow-Up
Post-visit follow-up messages, lab result notifications, and care plan reminders sent automatically at the right time.
Intake & Documentation Prep
Structured intake summaries and pre-visit documentation so providers walk in already briefed, not typing to catch up.
Insurance & Prior Auth
Eligibility checks initiated, prior authorization requests tracked, and status updates sent without your team chasing payers.
No-Show Recovery
Automated re-engagement sequences reach patients who miss appointments and get them rescheduled before the slot is gone.
Recall & Preventive Outreach
Annual exams, preventive screenings, and chronic care follow-ups scheduled proactively based on your patient recall criteria.
The Process
From Questionnaire to Running in About 15 Minutes
First 15 Minutes
Your Agent Is Built
Answer a short questionnaire and your custom agent is built online in about 15 minutes, on its own private server. Connect your EHR and communication tools and it is set for your practice type and your scheduling workflow. Every technical step is handled for you.
Week 1
Your Agent Goes to Work
Appointment reminders go out automatically. Intake forms arrive before visits. Follow-up sequences run after every encounter. Your team handles care, not coordination.
Month 1+
It Gets Smarter Over Time
The agent learns your scheduling patterns, your patient communication preferences, and your recall criteria, and it keeps getting better at keeping the calendar full.
Client Results
What Medical Practices Say After 30 Days
Practices across specialties are seeing fewer no-shows, fuller schedules, and staff that actually has time to breathe.
Primary Care
“We were losing 18% of our appointments to no-shows. The Medical Agent sends a reminder 72 hours out, 24 hours out, and the morning of. No-shows dropped to under 6%. That's revenue we were leaving on the table every single day.”
Practice Manager
Multi-provider primary care practice, Long Island
Specialty
“Prior auth was eating 12 hours a week of my staff's time. The agent initiates the request, tracks the status, and alerts us when action is needed. My team went from chasing payers to managing exceptions. The time savings paid for the whole thing.”
Office Manager
Orthopedic specialty group, Northeast
Dental
“Recall outreach used to be a manual project we ran twice a year. The agent runs it continuously; every patient due for a cleaning gets a sequence automatically. Our hygiene schedule is 95% full for the first time in years.”
Practice Owner
Multi-location dental practice, New York
Mental Health
“Intake paperwork was a bottleneck before every first appointment. Now the agent sends the forms 48 hours ahead, follows up if they're not completed, and gives me a summary before the session starts. My first appointments are completely different.”
Licensed Psychologist
Private practice, Manhattan
Urgent Care
“We see 120 patients a day and our follow-up was nonexistent. The agent sends a post-visit summary and satisfaction check to every patient within 2 hours of discharge. Our online reviews went from 3.6 to 4.4 stars in 60 days.”
Medical Director
Urgent care network, 4 locations
Chiropractic
“Patient retention was our biggest challenge. People come in for an acute issue and disappear after three visits. The agent sends check-ins, progress questions, and reactivation messages at 30, 60, and 90 days. Retention is up 35%.”
Clinic Owner
Chiropractic practice, Long Island
Outcomes from real client engagements. Names and identifying details changed or withheld at client request.
Investment
Built for Practices Ready to Deliver Better Care at Scale
Every Medical Agent deployment is set up around your practice, month to month with setup included. Book a consultation for a custom build.
FAQ
Frequently Asked Questions
What EHR and practice management systems does the Medical Agent connect to?
We connect to athenahealth, Epic, DrChrono, Kareo, Jane App, and most major EHR and practice management platforms. Every engagement is scoped individually.
How is patient information handled?
Patient information stays on infrastructure you approve, a Mac Mini on your network or a private virtual server, with least-privilege access to the systems you connect. Before launch we agree what the agent may see and where it may write, and your practice keeps control of both.
Will it replace my front desk staff?
It supports them. It takes on the high-volume repetitive work, such as reminders, intake collection, and follow-up sequences, so your staff can focus on the patients in front of them.
How does the scheduling integration work?
We connect to the scheduling system you already use. The agent reads availability and books, confirms, and reschedules appointments by the rules you define, so every booking fits your calendar.
How long does it take to get up and running?
About 15 minutes. Answer a short questionnaire and your custom agent is built for you online, running on a private virtual server and ready to connect to Telegram or Slack.
What does it cost?
Every plan is month to month with setup included, and every agent is set up around your business. Book a call and we will walk you through the plans and the price for your setup.
Case Studies
Real results in this industry
No-shows dropped from 18% to under 6%.
“We were losing 18% of our appointments to no-shows. The Medical Agent sends a reminder 72 hours out, 24 hours out, and the morning of. No-shows dropped to under 6%. That's revenue we were leaving on the table every single day.”
Practice Manager
Multi-provider primary care practice, Long Island
Online reviews from 3.6 to 4.4 stars in 60 days.
“We see 120 patients a day and our follow-up was nonexistent. The agent sends a post-visit summary and satisfaction check to every patient within 2 hours of discharge. Our online reviews went from 3.6 to 4.4 stars in 60 days.”
Medical Director
Urgent care network, 4 locations
Revenue cycle reporting, every morning.
“Revenue cycle reporting was always a week behind. The CFO Agent runs it nightly. I walk in every morning knowing exactly where we are on collections, denials, and AR aging. No surprises.”
CFO, Multi-Site Medical Group
8 locations, Northeast
Outcomes from real client engagements. Names and identifying details changed or withheld at client request. All case studies